Provisional Patent Filed · 18 Claims
EXTRACT.
EXAMINE.
EVOLVE.
Balaur Data Extractor™ — Draw zones once. Extract forever. Exports direct to MYOB, Xero, QuickBooks, HubDoc & 40+ accounting formats. No credits. No limits. Ever. No cloud. No cables. No manual data entry. Ever.
Not accounting software — the tool that feeds your accounting software.
Android mobile · Windows desktop
Unlimited documents · Unlimited pages · No credits. Ever.
100%Offline
40+Format Validators
18Patent Claims
∞Documents/Month
How It Works
FROM PHOTO TO SPREADSHEET
IN SECONDS
Four steps. No cloud. No manual entry. Works on any document type from invoices to receipts to web screenshots.
01
Draw Your Template
Draw rectangles over a sample document to mark exactly which fields to extract — date, amount, supplier, anything you need.
02
Mark Your Fields
Every word detected by OCR appears as an interactive chip. Tap to mark which words are labels, which are data values to extract, and which to ignore. The patented extraction logic assembles your data automatically.
03
Photograph or Upload
Use the 4-parameter camera alignment to capture a perfect photo, or upload existing images. Works on site or at your desk.
04
Data in Excel — Ready for Your Accounting Software
Extracted fields appear instantly in your spreadsheet — one row per document, one column per field. No copy-paste. No errors. Rename columns to match what Xero, MYOB, or QuickBooks expects, adjust date formats in Google Sheets or Excel in two clicks, and import the CSV directly. Balaur feeds your accounting software — it doesn't replace it.
Works With Your Accounting Software
NOT A REPLACEMENT.
A FEEDER.
Balaur does not compete with Xero, MYOB, or QuickBooks. It does the job those platforms can't — getting data off your documents and into a spreadsheet, in exactly the format your accounting software expects.
📋
Rename Columns to Match
In the results hub, rename any column header to match exactly what your accounting software expects — "Amount", "Date", "Supplier" — whatever Xero or MYOB requires for a clean CSV import.
📅
Fix Date & Time Formats Fast
Date format from the document comes through exactly as printed. Need to change separators? Use find & replace in the app — swaps the whole column instantly. Need a full reformat? Open the CSV in Excel or Google Sheets, reformat in two clicks, and import. Works on mobile too — open straight from Google Drive in Google Sheets on your phone.
🔄
Import CSV Straight In
Once your columns are named correctly and dates are formatted, the CSV imports into Xero, MYOB, QuickBooks, or any accounting software that accepts CSV — with zero reformatting. Not locked to any one platform.
✏️
Edit Inline Before Export
Click any cell in the results hub to edit directly. Fix a misread field, correct a date, adjust a value — all before export. No need to open another app to clean up the data.
Think of it this way: Most accounting software scans your receipt and decides what to extract — supplier name, date, and total only. Balaur lets you draw boxes over exactly the fields you need — item breakdown, quantities, job numbers, GST, anything — and puts it in a spreadsheet in the column names your system expects. Same receipt. Your data. Your way.
Real World Workflows
SEE HOW PEOPLE USE IT
Real use cases — click each tab to watch the workflow step by step. Each step is labelled 📱 Mobile or 🖥️ Desktop so you always know which app handles each step.
👷
Jake — field inspector
Visits 12 sites per day · processes invoices on site
Document Mode — mobile app — Jake draws zones over a site invoice once and saves the template. Every invoice after that takes under 2 minutes — tap template, align, shoot, done. 12 invoices a day. Manually typing those same fields into Excel would take 5+ minutes each: open spreadsheet, locate next empty row, type vendor, date, total, GST, invoice number, check for errors. That's over an hour of data entry a day. With Balaur it's under 24 minutes total — and zero errors from mistyping.
ReadyStep 0 of 8
One time setup
01
Name & create templatedone
Open Document Mode → New Template. Name it to match the document type (e.g. Site Invoice). Check the page you want to extract from, then save.
02
Draw canvas & field zones📱 Mobile Appdone
Draw canvas around the document area, then draw field zones over Vendor, Date, Total, GST. Save template.
Every document · every site
03
Select template & align📱 Mobile Appdone
Tap the saved template chip — ghost overlay appears. Hold phone over invoice and align to ghost.
04
Capture & review📱 Mobile Appdone
Press shutter — OCR extracts all zones instantly. Tap any cell to correct, then save.
05
Repeat per invoice📱 Mobile Appdone
Tap the template chip again for the next invoice. Ghost resets — align and snip. Repeat all day.
06
Share: email CSV or Google Drive📱 Mobile Appdone
From Results tap Share CSV. Option A: Email CSV directly. Option B: Save to Google Drive → open file → tap ⋮ → Save as → Named copy → email the Excel file from Drive.
07
Google Drive → QR desktop transfer📱 Mobile Appdone
Or: save to Google Drive → find the file → tap Download. Downloaded file is recognised by the QR scanner — scan the desktop Results Hub QR to send the CSV in seconds over Wi-Fi.
08
Desktop exports Excel📱🖥️ Mobile → Desktopdone
All rows from all sites land in Results Hub. Export Excel — every invoice in one clean spreadsheet.
0
Docs captured
1
Template setup
< 2 min
Per invoice
0
Rows in Excel
🛒
Maria — corner shop owner
Dozens of supplier receipts per week · expense records for tax
Receipt Mode — mobile app — No template needed, ever. Open Receipt Mode, photograph the receipt, draw zones, tap Extract — under 2 minutes per receipt. Manually typing 34 receipts into Excel would take over 2 hours: open spreadsheet, type store name, date, total, GST, check each figure. With Balaur, 34 receipts are done in under 70 minutes — that's a lunch break instead of a lost afternoon. Long dockets? Switch to the ultrawide camera — the whole receipt in one shot.
ReadyStep 0 of 7
Every receipt · no setup ever
01
Open Receipt Mode📱 Mobile Appdone
Tap Receipt Mode — camera ready instantly, no setup
02
Photograph receipt📱 Mobile Appdone
Short receipt — main camera. Long docket — switch to ultrawide, full receipt in one frame.
03
Draw zones & extract📱 Mobile Appdone
Draw zones over Store, Date, Total. Tap Extract — OCR reads each zone. Correct any cell.
04
Add rows, tag & next receipt📱 Mobile Appdone
Add product rows, tag Expense — saved. Camera resets, next docket on counter ready.
05
Share: email CSV or Google Drive📱 Mobile Appdone
From Results tap Share CSV. Option A: Email CSV directly. Option B: Save to Google Drive → open file → tap ⋮ → Save as → Named copy → email the Excel file from Drive.
06
Google Drive → QR desktop transfer📱 Mobile Appdone
Or: save to Google Drive → find the file → tap Download. Downloaded file is recognised by the QR scanner — scan the desktop Results Hub QR to send the CSV in seconds over Wi-Fi.
07
Desktop Results Hub exports Excel📱🖥️ Mobile → Desktopdone
All rows land in the hub grid. Export Excel — complete expense record ready for your accountant. Rename columns to match Xero or MYOB, adjust any date formats in Excel or Google Sheets, and import the CSV directly into your accounting software.
0
Receipts this week
None
Setup required
< 2 min
Per receipt
Tax ready
Accountant Excel
🚗
Dan — Uber & delivery driver
Weekly earnings in browser · fuel & expense receipts to track
Webpage Mode — desktop app — Dan sets up one template per page format — "Uber Deliveries", "Package Runs" — each drawn once. Every page after that: navigate, click template, push Snip. Under 30 seconds per extraction. 40 delivery pages × 30s = 20 minutes. 5 package pages × 30s = 2.5 minutes. Total: under 25 minutes for the whole batch. Manually typing those same rows into Excel would take over 2 hours — 3 minutes per record, times 45 records, copying figures, checking totals. Balaur does it in 25 minutes with no typos.
ReadyStep 0 of 10
One time setup
01
Open earnings page in Chrome🖥️ Desktop Appdone
Navigate to the Uber driver portal in Chrome — this is the page you will extract from. Keep at 100% zoom.
02
Name template to match page🖥️ Desktop Appdone
In Balaur Webpage Mode, click New Template. Name it to match the page (e.g. Uber Weekly). Save template.
03
Draw canvas & field zones — save🖥️ Desktop Appdone
Draw canvas around the page area, then draw field zones over Week, Gross, Trips, Bonus. Save template.
Every page · under 30 seconds per extraction — sometimes quicker depending on how fast you click
04
Click template — push Snip🖥️ Desktop Appdone
Open this week in Chrome. Click the Uber Weekly template chip. Push Snip & Extract — quickly switch to Chrome window. Page must be same format as template.
05
Repeat Snip week by week🖥️ Desktop Appdone
Navigate to the next week in Chrome. Click template chip again — push Snip. Each snip adds one row. Keep repeating.
06
Review results row🖥️ Desktop Appdone
Results row appears after each snip — check figures, edit any cell if needed.
07
Import receipts — mobile or photo🖥️ Desktop Appdone
Use mobile app to capture receipts in the field — or photograph receipt on phone, email to yourself, save file to desktop so it is easy to find.
08
Import file into Results Hub🖥️ Desktop Appdone
In Results Hub click Import File → select the file. Note: Desktop Receipt Mode accepts one photo only and has no Review Edit modal — no description, quantity, hours or income/expense tagging.
09
Append: click No — or drag & drop🖥️ Desktop Appdone
Data already in table: Import File → click No to append. Or drag & drop a CSV file directly into Results Hub → click No to append. No data yet? Drag & drop directly.
10
Export Excel — earnings + expenses🖥️ Desktop Appdone
All earnings and expense rows in one sheet — ready for tax. Share via email CSV, Google Drive Named copy, or Download → QR scanner for desktop transfer.
📝 Sharing from mobile: Email CSV direct — or save to Google Drive → tap ⋮ → Save as → Named copy for Excel → email from Drive. Or tap Download → QR scanner recognises the file → scan desktop Results Hub QR to send CSV in seconds over Wi-Fi.
0
Weeks logged
1
Zone setup — ever
< 1 min
Per snip
Tax ready
Earnings + expenses
📊
Esther — data analyst
Processes supplier invoices, utility statements & council notices for 6 clients monthly
Desktop Exclusive — AI Mode — Esther's clients send the same recurring documents every month: power bills, water notices, supplier invoices, council rates. She sets up one template per document type — then every future document of that same format extracts in under 30 seconds. 6 clients × ~8 documents each = 48 documents a month. Manually typing those into Excel would take over 4 hours — open spreadsheet, type account number, account holder, address, total amount, due date, repeat. With Balaur that same batch takes under 25 minutes. No redrawing. No reclassifying. And it gets more accurate every time she uses it.
ReadyStep 0 of 9
One time setup — per document type
01
Open AI Mode & create a new template🖥️ Desktop Appdone
Esther clicks Launch AI Mode from the main menu. She clicks + New and types a name — "AGL Statement" — to match the document type she is setting up. One template covers all future AGL statements from any client.
02
Load a sample — file or Snip Screen🖥️ Desktop Appdone
Two ways to load a sample. If the document is a file on her PC: click Load Photo/Doc and select the PDF or image. If the document is open on screen in her browser: click Snip Screen — Balaur hides, she drags to select the document area, Balaur reappears with the capture ready to zone. Same extraction from both paths.
03
Draw canvas & drag zone boxes🖥️ Desktop Appdone
Esther clicks Draw Canvas and drags a rectangle around the data area of the statement — excluding headers, footers and margins. Then she drags zone boxes directly over each field she needs: Account No, Account Holder, Property Address, Total Amount Due, Due Date. She names each zone — that name becomes the column header in Excel.
04
Confirm & Extract — template saved🖥️ Desktop Appdone
She clicks Confirm & Extract. Balaur OCRs every zone box, writes the first row to the Results Hub AI Mode tab, and saves the template with all zone positions and the canvas region. Setup is done — she will never redraw these zones for an AGL statement again.
Every document after — under 30 seconds each
05
Select template — load or snip next document🖥️ Desktop Appdone
Next month's batch arrives. Esther clicks the "AGL Statement" template — it highlights to confirm it's active. She loads the next statement via Load Photo/Doc, or if it's open in her browser she uses Snip Screen again to capture it instantly. The canvas restores automatically.
06
Click Auto-Detect — zones snap to position🖥️ Desktop Appdone
She clicks Auto-Detect. Balaur runs OCR on the new document and places all saved zones automatically — Account No, Account Holder, Address, Total, Due Date all snap into position with fresh text. If any zone is slightly off she drags it — the extracted text updates the instant she releases.
07
Confirm & Extract — row written, template improves🖥️ Desktop Appdone
She clicks Confirm & Extract. One row is written to the Results Hub AI Mode tab. Balaur saves any zone adjustments back to the template — so next month's extraction will be even more accurate. She loads the next statement and repeats. Six clients × multiple document types: each one takes under 30 seconds.
08
Switch templates — process the next document type🖥️ Desktop Appdone
AGL statements done. Esther clicks the "Suncoast Water Bill" template in the list — a completely different layout, different zones. Same process: load or snip, Auto-Detect, confirm. Each document type has its own template. Unlimited templates, no extra cost.
09
Export — accounting-ready in one click🖥️ Desktop Appdone
All rows across all document types sit in the Results Hub AI Mode tab. Esther clicks Accounting CSV, selects her client's software — Xero, MYOB, QuickBooks — and maps her columns. Balaur reformats dates and strips currency symbols automatically. She drops the CSV straight into the accounting software. No copy-paste. No manual entry. Done by lunch.
📝 Snip Screen vs Load Photo: use Snip Screen when the document is open in your browser or on screen — Balaur hides, you drag to select the area, Balaur reappears with the capture. Use Load Photo/Doc for files already saved on your PC. Both produce identical templates and extractions.
0
Documents extracted
1
Setup per type — ever
< 30s
Per document
0 cloud
100% local
📊 Results Hub — Your Desktop Data Command Centre
Every CSV from every phone lands here. Merge, clean, edit and export — all on your machine. No cloud. No third parties. You own your data.
Desktop app — merge & export in minutes — Once your data arrives from the mobile app via QR, everything is already in the hub grid — structured, labelled, ready. Rename a column to match Xero or MYOB, remove any duplicates, export. Under 5 minutes. The manual alternative: open each phone's CSV separately, copy-paste rows into a master spreadsheet, fix mismatched column names, reformat dates, check for duplicates — easily 30 to 45 minutes for a week's worth of data from multiple people. Balaur does it in under 5.
🤖 Android
1. Capture in Balaur mobile app
2. Results → Export CSV → Share
3. Scan QR in desktop Results Hub
4. Upload All — arrives instantly
✓ No file limit — batch upload all at once
🍎 iPhone
1. Capture in Balaur mobile app
2. Results → Export CSV → Save to Files
3. Scan QR — tap notification to open Safari
4. Send CSV → Browse → select → Upload
✓ Type http:// if entering URL manually
DESKTOP HUB STEPS
ReadyStep 0 of 6
01
Scan QR on your phone📱 Mobile Appdone
Permanent QR in hub header — opens upload page on phone. Google Chrome required on phone for QR upload.
02
CSV arrives in hub🖥️ Desktop Appdone
Rows populate grid instantly over Wi-Fi. Both devices must be on the same Wi-Fi network.
03
Import File or drag & drop🖥️ Desktop Appdone
Import File: select CSV → click No to append to existing data. Drag & drop: only works if data already in table, must be a CSV file — click No to append. No data yet? Drag & drop directly.
04
Edit cells & fix column names🖥️ Desktop Appdone
Click any cell to edit. To fix a wrongly named column from mobile: click the column header → rename it to an existing column name — if both columns have blank cells the data merges automatically.
05
Share from mobile📱 Mobile Appdone
Email CSV directly — or save to Google Drive → open file → tap ⋮ → Save as → Named copy for Excel → email from Drive. Or: Download from Drive → QR scanner recognises file → scan desktop hub QR to send CSV in seconds over Wi-Fi.
06
Export Excel🖥️ Desktop Appdone
All sources merged — click Export Excel. One clean spreadsheet, all data combined.
↩ Undo
20-level undo. Restore any deleted row or column.
🔍 Duplicates
Highlights duplicate rows. Auto-remove or review.
🔤 Rename Merge
Rename column to existing name — blank cells merge. Fix mobile naming mistakes easily.
📂 Import
Import .csv. Click No to append to existing data.
🔁 Replace
Find and replace across any column in one click.
💾 Export Both
Save Excel and CSV simultaneously.
0
Sources merged
0
Rows in grid
You
Own the data
0 cloud
Servers involved